All VET Student Loan (VSL) and Higher Education providers that are approved under the TCSI reporting scheme are required to report data for their TCSI Data Collection obligations.
In order to start entering TCSI relevant information into your system, you will first need to activate the functionality, then establish some essential data.
This Help Centre article serves to demonstrate the process required to set up your TCSI-specific configuration.
How do I enable the TCSI functionality?
- You first need to set up your RTO record for TCSI functionality. To do this, click on the Administration tab in the top navigation bar. Select Configuration and then Preferences.
- Within this page, press the 'Edit' button next to Preferences.
- Scroll down to the VFH/VSL section. Check the 'Enabled' box, then enter your unique 'HEP code':
- In this same section, configure your Census Date Calculation information.
- To record this information, at the top of the page click on 'Save'.
You have now enabled TCSI functionality in your system.
Entering TCSI information
Next you need to create your scope to reflect the TCSI training data delivery.
All units delivered under TCSI MUST exist in your unit list. For more information on initially entering your Units to support your Unit of Study information, see the following article:
A Unit of Study is part of a Program leading to a VET award at the diploma, advanced diploma, graduate certificate or graduate diploma level under TCSI.
You will need to ensure that all the Units of Study delivered under TCSI exist in your Unit of Study List.
- To do this, click on the Administration tab in the top navigation bar. Select Curriculum and then Units of Study/Subjects.
- Click on the New button to add a New Unit of Study.
- You can navigate the Details, Compliance and Units tabs to enter your Unit of Study.
Enter all the required fields including, the Name, Code and the EFTSL. You can also set if RPL is allowed for this Unit of Study.
- Link an existing Unit to this corresponding Unit of Study by clicking on the Units button and entering the name or the code of the Unit.
- Note: You can add more than one Unit to the Unit of Study by pressing the [+].
- Click on Save.
You have now successfully created a Unit of Study and attached it to the corresponding Unit(s).
Next you need to create a Program to reflect the TCSI training data delivery.
The Program is the framework for the Accredited Qualifications and Courses that you deliver as an RTO. This contains all high level details related to the Qualification / Course being delivered.
You will need to add a new Program for each TCSI Qualification that you deliver.
- To do this, click on the Administration tab in the top navigation bar. Select Curriculum and then Program.
- Click on the New button to add a New Program.
- All TCSI approved Courses are accredited so you should use the Lookup VET programs option.
- When searching for a Qualification or an Accredited Course from training.gov.au, enter the Qualification code and click on Search.
- The Qualification will be listed, click on 'Create'.
- The Name should be the compliant name of the Qualification/Course.
- The Code should be the compliant Qualification/Course Code.
- The Unit Outcome should be set to National Reporting and the Unit of Study Outcome should be set to Unit of Study.
- Click on Next to confirm.
- It is also important to enter the Course of Study Type.
IF THE COURSE IS A BRIDGING COURSE FOR OVERSEAS-TRAINED PROFESSIONALS:
- You will need to check the Bridging Course checkbox under the HELP Loans heading.
- Once you have completed entering all required details, click on 'Create'.
You have now successfully created a Program for your Units of Study.
Finally, you will need to link your Units of Study to your Program to reflect the TCSI training offering.
- To do this, click on the Administration tab in the top navigation bar. Select Curriculum and then Program.
- Within this area, select the Program you wish to add Units of Study to.
- From the Program page click on the Units of Study.
- Click on the New button.
- Search for the name or the code of the Unit of Study.
- You will see that there are two options; Select and Optional.
If you click on Select you will make this a Compulsory (core) Unit of Study.
If you also click on Optional you will make this an Optional (elective) Unit of Study.
- Tick the appropriate Unit of Study boxes and click on 'Save'.
- The page will update, displaying the linked Units of Study.
You have now successfully added Units of Study to the Program.