Process: Create a Certificate for an Individual Student

Within your system, you have the ability to issue Certificates to students upon program completion. This can range from Qualification Level Certificates to Statement of Attainments. In this article, we will go over the process involved in creating a certificate against an individual student.

How to Create a Certificate for an Individual Student

To Create a Certificate for an individual student, follow these steps:

• Navigate to the Student's Party Record that you want to generate the certificate for.
• From the left-hand menu of the Party Record, navigate to Certificates.
  
  
• You will be presented with a list of Certificates (if any) that have been generated for this student. Click on the + button to generate a New Certificate.
  
  
• Select the Certificate template from your system that you want to apply to the student.
  
  
  • Template: The template that you would like to use for this certificate.
  • Recorded Date: This date is used to determine the year that the certificate will be reported in via AVETMISS files.
  • Issued Date: The date that the certificate was issued to the student for qualification completion. This is reported in the AVETMISS files as Parchment Issue Date.
  • Reportable: Determines if the certificate is reported in the AVETMISS files. Unchecking this box will prevent the certificate from being reported.
  • Digital Export Enabled: Checking this box will export the certificate data to an external system if one is present on your site.
  • Notes: Text field where you can enter notes for the certificate. Will not affect anything and is used primarily for internal recordkeeping.
• Next, select which Enrolment you want to generate the certificate for. Only Enrolments that meet the template Rules will be available for selection e.g. All Units Completed. 
  
  
• Click the Preview button once the enrolment is selected. This will generate a mock-up of what the certificate will look like after clicking the Produce button. Note, this may not be an extremely accurate visual representation since the layout of the template is not taken into account until after production.
  
  
• Click the Produce button. Depending on how much data is being imported into the certificate this may take a little while, but you will be presented with a green tick once the process is completed. Next to the document URL, you also have the ability to do the following:
  • Copy URL to the clipboard.
  • Download the certificate.
  • Open the certificate in a new tab.
    
    
• If you navigate back to the Certificates page for the student, you should now find the certificate listed accordingly.
  
  

You have now successfully created a certificate for an individual student.