Within your Student Management System (SMS), your Curriculum is the high-level framework of the training/education you deliver as an education provider. It serves as the resource used to drive your Course/Enrolment/Event information.
The purpose of this article is to assist a new user with becoming familiar with the areas and processes available to add new items to your Curriculum.
All Curriculum details for your organisation can be found via Administration → Curriculum.
Within this expanded list, the following items are available:
Adding new Curriculum items is done via a step-by-step process to ensure everything is set up correctly. It is recommended that your Curriculum details are kept up to date to ensure that students are enrolled on the correct version of the course, with the appropriate unit details.
If you are unsure about a particular data entry field, use the Additional Information Icon to see a clarification on what that field is for!
The Additional Information Icon looks like so:
The Programs area contains the Full Qualifications, Accredited Skill Sets, and any custom Short Courses that you deliver:
This includes nominating the Core / Elective Units of Competency to be delivered within the Program! When adding a Program, users are able to select from the following options:
- New Program to manually enter information for a non-VET specific Course. This will automatically select some items during the process to ensure that it is configured correctly for a non-VET course.
- New VET program to manually enter information pertaining to a VET recognised Course or Qualification. This will automatically select some items during the process to ensure that it is configured correctly for a VET recognised course.
- Lookup VET programs search for a listed TGA (training.gov.au) Course/Qualification - you can then import these items with all their information pre-configured!
Units of Study/Subjects
Units of Study/Subjects allow Units to be set up as clusters/modules, so you can quickly and easily manage them as a group:
To provide added flexibility in delivering by Subject, users are able to:
- Create a Unit of Study
- Allocate Units to Subjects
- Attach Units of Study to a Program
Units of Study are most helpful when enrolling a student – because you can then enrol them into a Unit of Study (Subject) rather than individual Units.
Units of Study can then be marked with an Outcome and appropriate Start and End Dates, which if required, can then automatically mark the Units within the Unit of Study (Subject). Conversely, if all Units were marked as Competent, the Subject can be automatically marked as Competent!
Once created, the Unit of Study/Subject Scope can then be added to a Program.
Units represent Units of Competency – an outcome-driven recognition of knowledge and skill, and the application of that knowledge and skill as a student works towards achieving a competency:
Within the system, the Unit list contains both Qualified Units of Competency from the training.gov.au database as well as Units already created in the system.
Elements/Activities represent a more granular level of tracking training activity, by breaking down Unit activity further:
An Element/Activity is a component of the Unit that is required to be Completed to gain Competency in that Unit. This can be a defined element as required within a Qualification / Training Package, or Custom Elements created by the RTO to further manage Competency (such as each assignment/assessment):
This includes nominating details such as the delivery of the Element and linking these to the relevant Unit/s.
Assessments represent a particular component of the Unit that is required to be Completed to gain Competency – usually entered/recognised as an assessable task due for completion:
These can be designated activities as documented within Qualification / Training Package information, or custom assessments created by the RTO to further manage a students progress towards competency.
When entering Assessment information, you can specify:
- Code/Name and Type for the Assessment
- Block information
- Weight - Defines the weighting of the Assessment
- A Description to explain the Assessments purpose
Once Assessments have been created, these can be linked to your Units – and graded to track their progress!