Process: Add/Edit a VET Funding Contract

A Funding Contract may exist between the Department and TAFE and training providers for delivering government-subsidised training under a formally recognised program such as Skills First (Victoria) or Smart and Skilled (New South Wales). 

You can add new Contracts for each new contract year and link them against a particular Course, a parties Course Enrolment or unit enrolment.

Please Note

To add or edit a contract, you must be assigned the Administrator Role. If you do not have access to this feature, please get in touch with your system administrator.

You are responsible for compliant reporting, and as such, we recommend referring to the National and State guidelines for where you deliver training. Should you have any questions, we recommend you contact your Compliance Manager, who can supply you with the correct Contract information relating to your Funding model.


Add a New Contract

To add a New Contract, follow these steps:

  • Go to AdministrationFundingContracts.
  • Click, + New
  • Complete the Contract Details window. 


  1. Name - Description of the Contract.
  2. Code - Contract Code.
  3. State - Select the State to which the Contract pertains.
  4. Funding Source - Select the corresponding Funding Source (if required). You can manage the Funding Source dropdown under Administration → Lookups → Compliance Data → Funding Source National or State.
  5. Program - Programs set the Claim Terms of the Contract. For example, Per Nominal Hour (PNH) or a Schedule based on the Rules set up by each State Funding Body. This is helpful for Claim Scheduling and Forecasting.
  6. Schedule - Use this field only if required by the Contract. Your documentation will include the Schedule details. If you are unsure, please get in touch with your Compliance Manager.
  7. Start Date / End Date - This field identifies the Start and End Date of a Contract. Please note, adding an End Date will determine whether a Contract appears in the NAT File Export List. We suggest keeping the end date open to ensure parties are included in your data submissions.
  8. Enabled - When Enabled, You can apply a Contract to a Party, Course, or Unit. If checked, the Contract will also appear in your data extracts.


Edit an Existing Contract

To edit an Existing Contract, follow these steps:

  • Go to AdministrationFundingContracts.
  • Find the existing Contract and click the Edit icon on the right-hand side.
  • Make the required changes and click, Save

If you edit an Existing Contract, the system will apply the updates to all Enrolment attached to that particular Contract. Please consider this before making any changes. 



This information may be subject to change, and it represents or includes ReadyTech's interpretation of published government documents. This article is intended to provide general information only. You are responsible for your compliance reporting. We recommend that you refer both to the National Collection Guidelines and each State's guidelines that you deliver.

Nick is the author of this solution article.

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