NAT File Guidelines

Nick Jones

Modified on: Fri, 18 Oct, 2024 at 2:56 PM

What are NAT Files?

NAT files are simply a .txt file that is used in AVETMISS reporting. They are categorised according to their data. The NAT files have specific structures defined by National and State governments. While there are differences, the core structure is the same.

The NAT120 file is the most important and is used to control which data is included in all other files (The NAT130 is an exception that is based on completion logic). Hence the NAT120 requirements are the most important file which controls which records are included/excluded and is the best place to start to diagnose NAT file issues.

TABLE OF CONTENTS

NAT Files Breakdown

NAT Files Breakdown

NAT10

The Training Organisation (NAT00010) file provides details of the organisation responsible for administering the information contained in the collection files.

AVETMISS Data Element Field	System Field	Field Location
Training Organisation Identifier	Training Provider Code	Administration > Configuration > Preferences > General
Training Organisation Name	Training Provider Name	Administration > Configuration > Preferences > General
Training Organisation Type Identifier	Type	Administration > Configuration > Preferences > General
Address First Line	Address	Administration > Configuration > Profile > Details
Address Second Line	Address	Administration > Configuration > Profile > Details
Address - Suburb, Locality or Town	Address	Administration > Configuration > Profile > Details
Postcode	Address	Administration > Configuration > Profile > Details
State Identifier	Address	Administration > Configuration > Profile > Details
Contact Name	Profile	Administration > Configuration > Profile > Contacts
Telephone Number	Phone	Administration > Configuration > Profile > Details
Facsimile Number	Phone	Administration > Configuration > Profile > Details
E-mail Address	Email	Administration > Configuration > Profile > Details

NAT20

The Training Organisation Delivery Location (NAT00020) file provides information about the geographic location of training activity undertaken by clients during the collection period.

AVETMISS Data Element Field	System Field	Field Location
Training Organisation Identifier	Training Provider Code	Administration > Configuration > Preferences > General
Delivery Location Identifier	ID	Administration > Lookups > Reference Data > Locations > Details
Delivery Location Name	Name	Administration > Lookups > Reference Data > Locations > Details
Postcode	Postcode	Administration > Lookups > Reference Data > Locations > Details
State Identifier	State identifier	Administration > Lookups > Reference Data > State
Address - Suburb, Locality or Town	Suburb	Administration > Lookups > Reference Data > Locations > Details
Country Identifier	ID	Administration > Lookups > Reference Data > Country
Address Building/Property Name	Building/prop. Name	Administration > Lookups > Reference Data > Locations > Details
Address Flat/Unit Details	Unit/Flat Number	Administration > Lookups > Reference Data > Locations > Details
Address Street Number	Street/lot number	Administration > Lookups > Reference Data > Locations > Details
Address Street Name	Street name	Administration > Lookups > Reference Data > Locations > Details

NAT30

The Program (Course) (NAT00030) file provides information about programs (Courses) or skill sets that are undertaken and/or completed by clients during the collection period.

AVETMISS Data Element Field	System Field	Field Location
Program Identifier	AVETMISS Code	Administration > Curriculum > Program > Details
Program Name	Program	Administration > Curriculum > Program > Details
Nominal Hours	Nominal Hours	Administration > Curriculum > Program > Details > Compliance
Program Recognition Identifier	Recognition Status	Administration > Curriculum > Program > Compliance
Program Level of Education Identifier	Qualification Level	Administration > Curriculum > Program > Compliance
Program Field of Education Identifier	Field of Education	Administration > Curriculum > Program > Compliance
ANZSCO (Occupation Type) Identifier	ANZSCO	Administration > Curriculum > Program > Compliance
VET Flag	Accredited (TGA)	Administration > Curriculum > Program > Compliance

NAT60

The Subject (Module/Unit of Competency) (NAT00060) file provides information about subjects (modules and units of competency) that are undertaken and/or completed by clients during the collection period.

AVETMISS Data Element Field	System Field	Field Location
Subject Identifier	Unit Code	Administration > Curriculum > Units > Details
Subject Name	Unit Name	Administration > Curriculum > Units > Details
Subject Field of Education Identifier	Field of Education	Administration > Curriculum > Units > Compliance
VET Flag	VET Flag	Administration > Curriculum > Units > Compliance
Nominal Hours	Default Nominal Hours	Administration > Curriculum > Units > Settings

NAT80

The Client (NAT00080) file provides information about clients who undertake and/or complete training activities during the collection period. This information is used to monitor client participation patterns and to provide information related to equity issues.

AVETMISS Data Element Field	System Field	Field Location
Client (Student) Identifier	ID	Profile > Details
Name for Encryption	Surname First Name(s) Middle Name(s)	Profile > Details
Highest School Level Completed Identifier	School Level	Profile > Compliance > AVETMISS > School Details
Gender	Gender	Profile > Details
Date of Birth	Date of Birth	Profile > Details
Postcode	Post Code	Profile > Details > Address
Indigenous Status Identifier	Indigenous Status	Profile > Compliance > AVETMISS > Background
Language Identifier	Main Language	Profile > Compliance > AVETMISS > Background
Labour Force Status Identifier	Labour Force Status	Profile > Compliance > AVETMISS > Background
Country Identifier	Country of Birth	Profile > Compliance > AVETMISS > Background
Disability Flag	Disability	Profile > Compliance > AVETMISS > Disability
Prior Educational Achievement Flag	Prior Education	Profile > Compliance > AVETMISS > Prior Education
At School Flag	At School	Profile > Compliance > AVETMISS > School Details
Address - Suburb, Locality or Town	Suburb	Profile > Details > Address
Unique Student Identifier	USI	Profile > Details > Unique Student Identifier (USI)
State Identifier	State	Profile > Details > Address
Address Building/Property Name	Building/prop. Name	Profile > Details > Address
Address Flat/Unit Details	Unit/Flat Number	Profile > Details > Address
Address Street Number	Street/Lot Number	Profile > Details > Address
Address Street Name	Street Name	Profile > Details > Address
Survey Contact Status	Survey Contact Status	Enrolment > Details > Claims and Funding
Statistical Area Level 1 Identifier	N/A	N/A
Statistical Area Level 2 Identifier	N/A	N/A
Victorian Student Number (VSN)	Victorian Student Number	Enrolment > Details > Claims and Funding > State Specific Data
Client Industry of Employment	Client Industry of Employment	Enrolment > Details > Claims and Funding > State Specific Data
Client Occupation Identifier	Client Occupation Identifier	Enrolment > Details > Claims and Funding > State Specific Data

NAT85

The Client Postal Details (NAT00085) file provides client mailing address details for the purposes of conducting the Student Outcomes Survey and/or inviting students to participate in Department endorsed projects and/or training provider audits. Use of all student details, including student contact details, is consistent with the Student Enrolment Privacy Notice.

AVETMISS Data Element Field	System Field	Field Location
Client (Student) Identifier	ID	Profile > Details
Client Title	Title	Profile > Details
Client Given Name	First Name	Profile > Details
Client Family Name (Surname)	Surname	Profile > Details
Address Building/Property Name	Building/prop. Name	Profile > Details > Address
Address Flat/Unit Details	Unit/Flat Number	Profile > Details > Address
Address Street Number	Street/Lot Number	Profile > Details > Address
Address Street Name	Street Name	Profile > Details > Address
Address Postal Delivery Box	Postal Delivery Box	Profile > Details > Address
Address - Suburb, Locality or Town	Suburb	Profile > Details > Address
Postcode	Postcode	Profile > Details > Address
State Identifier	State	Profile > Details > Address
Telephone Number - Home	Home	Profile > Details > Phone
Telephone Number - Work	Work	Profile > Details > Phone
Telephone Number - Mobile	Mobile	Profile > Details > Phone
E-mail Address		Profile > Details > Email
E-mail Address (Alternative)		Profile > Details > Email

NAT90

The Client Disability (NAT00090) file provides information about the participation of clients who declare a disability, impairment or long-term condition.

AVETMISS Data Element Field	System Field	Field Location
Client (Student) Identifier	ID	Profile > Details
Disability Type Identifier	Disability Type	Profile > Compliance > AVETMISS > Disability

NAT100

The Client Prior Education Achievement (NAT00100) file provides information about client pathways between VET and other educational sectors.

AVETMISS Data Element Field	System Field	Field Location
Client (Student) Identifier	ID	Profile > Details
Prior Educational Achievement Identifier	Yes (Radio Button)	Profile > Compliance > AVETMISS > Prior Education
Prior Educational Achievement Recognition Identifier	Level	Profile > Compliance > AVETMISS > Prior Education

NAT120

The Enrolment (NAT00120) File provides information about training activity undertaken by Learners during the collection period. This information is used to measure training activity and output for the VET sector.

Note

The Program Enrolment Identifier is editable on the Claims/Funding tab for a VIC/TAS enrolment, but only if the user is level 1 and has a System Administrator user role.

AVETMISS Data Element Field	System Field	Field Location
Training Organisation Identifier	Training Provider Code	Administration > Configuration > Preferences > General
Training Organisation Delivery Location Identifier	Training Provider Name	Administration > Configuration > Preferences > General
Client (Student) Identifier	ID	Profile > Details
Subject Identifier	Unit Code	Administration > Curriculum > Units > Details
Program Identifier	AVETMISS Code	Administration > Curriculum > Program > Details
Activity Start Date	Unit Enrolment Start Date	Profile > Enrolment > Units
Activity End Date	Unit Enrolment End Date	Profile > Enrolment > Units
Delivery Mode Identifier	Delivery Mode	Profile > Enrolment > Details > Claims and Funding
Outcome Identifier - National	Unit Enrolment Outcome	Enrolment > units > Outcome
Funding Source Identifier - National	Funding Source National	Profile > Enrolment > units
Commencing Program Identifier	N/A	Calculated Value
Training Contract Identifier	TCID	Enrolment > Details > Trainee/Apprentice
Client Identifier - Apprenticeships	Client Identifier	Profile > Compliance > AVETMISS
Study Reason Identifier	Study Reason	Enrolment > Details > Course Details
VET Delivered to Secondary Students	VETDSS (tick box)	Enrolment > Details > Course Details
Specific Funding (Specific Program) Identifier	Specific Program Identifier	Enrolment > Details > Claims and Funding > State Specific Data
School Type Identifier	N/A	N/A
Outcome Identifier - Training Organisation	Outcome	Enrolment > units > Outcome
Funding Source Identifier - State Training Authority	Funding Source State	Enrolment > units
Client Tuition Fee	Fees	Enrolment > Units > Advanced
Fee Exemption/Concession Type Identifier	Fee Exemption State	Enrolment > Details > Claims and Funding
Purchasing Contract Identifier	Code	Contract
Purchasing Contract Schedule Identifier	N/A	N/A
Hours Attended	Delivered Hours	Profile > Enrolment > Units
Associated Program Identifier	Associated Course ID	Enrolment > Details > Claims and Funding > State Specific Data
Scheduled Hours	Default Nominal Hours	Curriculum > Units > Settings
Predominant Delivery Mode	Predominant Delivery Mode	Enrolment > Units
Eligibility Exemption Indicator	Eligibility Exemption Indicator	Enrolment > Details > Claims and Funding
VET Student Loans (Income Contingent Loan) Indicator	Vet Student Loan	Enrolment > Details > VFH / VSL
Industry Code (ANZSIC)	No Longer Reported
Subject Enrolment Identifier	Enrolment ID + Unit Code	Profile + Unit
Client Fees - Other	Fees	Enrolment > Units > Advanced
Delivery Provider ABN	ABN	Administration > Preferences > Provider Details > [Linked Party Record] > Identification
Funding Eligibility Key	Funding Eligibility Key	Enrolment > Details > Claims and Funding > State Specific Data
Program Enrolment Identifier	Program Enrolment Identifier	Enrolment > Details > Claims and Funding > State Specific Data
Workplace ABN	Workplace ABN	Enrolment > Details > Claims and Funding > State Specific Data

NAT130

The Program (Qualification) Completed (NAT00130) file provides information about clients completing the requirements of qualifications. This information is used to measure the success of VET sector outcomes.

AVETMISS Data Element Field	System Field	Field Location
Training Organisation Identifier	Training Provider Code	Preferences > General
Program Identifier	AVETMISS Code	Administration > Curriculum > Program > Details
Client (Student) Identifier	ID	Profile > Details
Date Program Completed	End Date	Enrolment > Details
Issued Flag	Qualification Issued	Enrolment > Details > Admin > Qualification Issued Enrolment > Details > Admin > Statement Issued
Parchment Issue Date	Issue Date	Profile > Certificates
Parchment Number	Number	Profile > Certificates
Program Supervised Teaching Activity Completion Date	Supervised Teaching Activity Completion	Enrolment > Details > State Specific Data
Program Unique Supervised Hours	PUSH	Enrolment > Details > State Specific Data
Program Status Identifier	Program Status Identifier	Enrolment > Details > State Specific Data
Program Enrolment Identifier	Program Enrolment Identifier	Enrolment > Details > State Specific Data

What are NAT Files?

NAT Files Breakdown

NAT10

NAT20

NAT30

NAT60

NAT80

NAT85

NAT90

NAT100

NAT120

Note

NAT130

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