NAT File Guidelines

What are NAT Files?

NAT files are simply a .txt file that is used in AVETMISS reporting. They are categorised according to their data. The NAT files have specific structures defined by National and State governments. While there are differences, the core structure is the same.

The NAT120 file is the most important and is used to control which data is included in all other files (The NAT130 is an exception that is based on completion logic). Hence the NAT120 requirements are the most important file which controls which records are included/excluded and is the best place to start to diagnose NAT file issues. 

 

NAT Files Breakdown

NAT10

The Training Organisation (NAT00010) file provides details of the organisation responsible for administering the information contained in the collection files.

AVETMISS Data Element FieldSystem FieldField Location
Training Organisation IdentifierTraining Provider CodeAdministration > Configuration > Preferences > General
Training Organisation NameTraining Provider NameAdministration > Configuration > Preferences > General
Training Organisation Type IdentifierTypeAdministration > Configuration > Preferences > General
Address First LineAddressAdministration > Configuration > Profile > Details
Address Second LineAddressAdministration > Configuration > Profile > Details
Address - Suburb, Locality or TownAddressAdministration > Configuration > Profile > Details
PostcodeAddressAdministration > Configuration > Profile > Details
State IdentifierAddressAdministration > Configuration > Profile > Details
Contact NameProfileAdministration > Configuration > Profile > Contacts
Telephone NumberPhoneAdministration > Configuration > Profile > Details
Facsimile NumberPhoneAdministration > Configuration > Profile > Details
E-mail AddressEmailAdministration > Configuration > Profile > Details

 

 

NAT20

The Training Organisation Delivery Location (NAT00020) file provides information about the geographic location of training activity undertaken by clients during the collection period.

AVETMISS Data Element FieldSystem FieldField Location
Training Organisation IdentifierTraining Provider CodeAdministration > Configuration > Preferences > General
Delivery Location IdentifierIDAdministration > Lookups > Reference Data > Locations > Details
Delivery Location NameNameAdministration > Lookups > Reference Data > Locations > Details
PostcodePostcodeAdministration > Lookups > Reference Data > Locations > Details
State IdentifierState identifierAdministration > Lookups > Reference Data > State
Address - Suburb, Locality or TownSuburbAdministration > Lookups > Reference Data > Locations > Details
Country Identifier IDAdministration > Lookups > Reference Data > Country
Address Building/Property Name Building/prop. NameAdministration > Lookups > Reference Data > Locations > Details
Address Flat/Unit Details Unit/Flat NumberAdministration > Lookups > Reference Data > Locations > Details
Address Street Number Street/lot numberAdministration > Lookups > Reference Data > Locations > Details
Address Street NameStreet nameAdministration > Lookups > Reference Data > Locations > Details
 
 

NAT30

The Program (Course) (NAT00030) file provides information about programs (Courses) or skill sets that are undertaken and/or completed by clients during the collection period.

AVETMISS Data Element FieldSystem FieldField Location
Program IdentifierAVETMISS CodeAdministration > Curriculum > Program > Details
Program NameProgramAdministration > Curriculum > Program > Details
Nominal HoursNominal HoursAdministration > Curriculum > Program > Details > Compliance
Program Recognition IdentifierRecognition StatusAdministration > Curriculum > Program > Compliance
Program Level of Education IdentifierQualification LevelAdministration > Curriculum > Program > Compliance
Program Field of Education IdentifierField of EducationAdministration > Curriculum > Program > Compliance
ANZSCO (Occupation Type) IdentifierANZSCOAdministration > Curriculum > Program > Compliance
VET FlagAccredited (TGA)Administration > Curriculum > Program > Compliance
 
 

NAT60

The Subject (Module/Unit of Competency) (NAT00060) file provides information about subjects (modules and units of competency) that are undertaken and/or completed by clients during the collection period.

AVETMISS Data Element FieldSystem FieldField Location
Subject IdentifierUnit CodeAdministration > Curriculum > Units > Details
Subject NameUnit NameAdministration > Curriculum > Units > Details
Subject Field of Education IdentifierField of EducationAdministration > Curriculum > Units > Compliance
VET FlagVET FlagAdministration > Curriculum > Units > Compliance
Nominal HoursDefault Nominal HoursAdministration > Curriculum > Units > Settings

 

 

NAT80

The Client (NAT00080) file provides information about clients who undertake and/or complete training activities during the collection period. This information is used to monitor client participation patterns and to provide information related to equity issues.

AVETMISS Data Element FieldSystem FieldField Location
Client (Student) IdentifierIDProfile > Details
Name for EncryptionSurname
First Name(s)
Middle Name(s)
Profile > Details
Highest School Level Completed IdentifierSchool LevelProfile > Compliance > AVETMISS > School Details
GenderGenderProfile > Details
Date of BirthDate of BirthProfile > Details
PostcodePost CodeProfile > Details > Address
Indigenous Status IdentifierIndigenous StatusProfile > Compliance > AVETMISS > Background
Language IdentifierMain LanguageProfile > Compliance > AVETMISS > Background
Labour Force Status IdentifierLabour Force StatusProfile > Compliance > AVETMISS > Background
Country IdentifierCountry of BirthProfile > Compliance > AVETMISS > Background
Disability FlagDisabilityProfile > Compliance > AVETMISS > Disability
Prior Educational Achievement FlagPrior EducationProfile > Compliance > AVETMISS > Prior Education
At School FlagAt SchoolProfile > Compliance > AVETMISS > School Details
Address - Suburb, Locality or TownSuburbProfile > Details > Address
Unique Student IdentifierUSIProfile > Details > Unique Student Identifier (USI)
State IdentifierStateProfile > Details > Address
Address Building/Property NameBuilding/prop. NameProfile > Details > Address
Address Flat/Unit DetailsUnit/Flat NumberProfile > Details > Address
Address Street NumberStreet/Lot NumberProfile > Details > Address
Address Street NameStreet NameProfile > Details > Address
Survey Contact StatusSurvey Contact StatusEnrolment > Details > Claims and Funding 
Statistical Area Level 1 IdentifierN/AN/A
Statistical Area Level 2 Identifier N/AN/A
Victorian Student Number (VSN) Victorian Student NumberEnrolment > Details > Claims and Funding > State Specific Data
Client Industry of Employment Client Industry of EmploymentEnrolment > Details > Claims and Funding > State Specific Data
Client Occupation IdentifierClient Occupation IdentifierEnrolment > Details > Claims and Funding > State Specific Data
 
 

NAT85

The Client Postal Details (NAT00085) file provides client mailing address details for the purposes of conducting the Student Outcomes Survey and/or inviting students to participate in Department endorsed projects and/or training provider audits. Use of all student details, including student contact details, is consistent with the Student Enrolment Privacy Notice.

AVETMISS Data Element FieldSystem FieldField Location
Client (Student) IdentifierIDProfile > Details
Client TitleTitleProfile > Details
Client Given NameFirst NameProfile > Details
Client Family Name (Surname)SurnameProfile > Details
Address Building/Property NameBuilding/prop. NameProfile > Details > Address
Address Flat/Unit DetailsUnit/Flat NumberProfile > Details > Address
Address Street NumberStreet/Lot NumberProfile > Details > Address
Address Street NameStreet NameProfile > Details > Address
Address Postal Delivery BoxPostal Delivery BoxProfile > Details > Address
Address - Suburb, Locality or TownSuburbProfile > Details > Address
PostcodePostcodeProfile > Details > Address
State IdentifierStateProfile > Details > Address
Telephone Number - HomeHomeProfile > Details > Phone
Telephone Number - WorkWorkProfile > Details > Phone
Telephone Number - MobileMobileProfile > Details > Phone
E-mail Address Profile > Details > Email
E-mail Address (Alternative) Profile > Details > Email
 
 

NAT90

The Client Disability (NAT00090) file provides information about the participation of clients who declare a disability, impairment or long-term condition.

AVETMISS Data Element FieldSystem FieldField Location
Client (Student) IdentifierIDProfile > Details
Disability Type IdentifierDisability TypeProfile > Compliance > AVETMISS > Disability
 
 

NAT100

The Client Prior Education Achievement (NAT00100) file provides information about client pathways between VET and other educational sectors.

AVETMISS Data Element FieldSystem FieldField Location
Client (Student) IdentifierIDProfile > Details
Prior Educational Achievement Identifier Yes (Radio Button)Profile > Compliance > AVETMISS > Prior Education
Prior Educational Achievement Recognition IdentifierLevelProfile > Compliance > AVETMISS > Prior Education
 
 
 

NAT120

The Enrolment (NAT00120) File provides information about training activity undertaken by Learners during the collection period. This information is used to measure training activity and output for the VET sector.

AVETMISS Data Element FieldSystem FieldField Location
Training Organisation IdentifierTraining Provider CodeAdministration > Configuration > Preferences > General
Training Organisation Delivery Location IdentifierTraining Provider NameAdministration > Configuration > Preferences > General
Client (Student) IdentifierIDProfile > Details
Subject IdentifierUnit CodeAdministration > Curriculum > Units > Details
Program IdentifierAVETMISS CodeAdministration > Curriculum > Program > Details
Activity Start DateUnit Enrolment Start DateProfile > Enrolment > Units
Activity End DateUnit Enrolment End DateProfile > Enrolment > Units
Delivery Mode IdentifierDelivery ModeProfile > Enrolment > Details > Claims and Funding 
Outcome Identifier - NationalUnit Enrolment OutcomeEnrolment > units > Outcome
Funding Source Identifier - NationalFunding Source NationalProfile > Enrolment > units 
Commencing Program IdentifierN/ACalculated Value
Training Contract IdentifierTCIDEnrolment > Details > Trainee/Apprentice 
Client Identifier - ApprenticeshipsClient IdentifierProfile > Compliance > AVETMISS
Study Reason IdentifierStudy ReasonEnrolment > Details > Course Details
VET Delivered to Secondary StudentsVETDSS (tick box)Enrolment > Details > Course Details
Specific Funding (Specific Program) IdentifierSpecific Program IdentifierEnrolment > Details > Claims and Funding > State Specific Data 
School Type IdentifierN/AN/A
Outcome Identifier - Training OrganisationOutcomeEnrolment > units > Outcome
Funding Source Identifier - State Training AuthorityFunding Source StateEnrolment > units 
Client Tuition FeeFeesEnrolment > Units > Advanced
Fee Exemption/Concession Type IdentifierFee Exemption StateEnrolment > Details > Claims and Funding 
Purchasing Contract IdentifierCodeContract
Purchasing Contract Schedule IdentifierN/AN/A
Hours AttendedDelivered HoursProfile > Enrolment > Units
Associated Program IdentifierAssociated Course IDEnrolment > Details > Claims and Funding > State Specific Data 
Scheduled HoursDefault Nominal HoursCurriculum > Units > Settings
Predominant Delivery Mode Predominant Delivery ModeEnrolment > Units 
Eligibility Exemption Indicator Eligibility Exemption IndicatorEnrolment > Details > Claims and Funding 
VET Student Loans (Income Contingent Loan) Indicator Vet Student LoanEnrolment > Details > VFH / VSL
Industry Code (ANZSIC) No Longer Reported 
Subject Enrolment Identifier Enrolment ID + Unit CodeProfile + Unit
Client Fees - Other FeesEnrolment > Units > Advanced
Delivery Provider ABN ABNAdministration > Preferences > Provider Details > [Linked Party Record]  > Identification
Funding Eligibility Key Funding Eligibility KeyEnrolment > Details > Claims and Funding > State Specific Data 
Program Enrolment Identifier Program Enrolment IdentifierEnrolment > Details > Claims and Funding > State Specific Data 
Workplace ABNWorkplace ABNEnrolment > Details > Claims and Funding > State Specific Data 
 

NAT130

The Program (Qualification) Completed (NAT00130) file provides information about clients completing the requirements of qualifications. This information is used to measure the success of VET sector outcomes.

AVETMISS Data Element FieldSystem FieldField Location
Training Organisation IdentifierTraining Provider CodePreferences > General
Program IdentifierAVETMISS CodeAdministration > Curriculum > Program > Details
Client (Student) IdentifierIDProfile > Details
Date Program CompletedEnd DateEnrolment > Details
Issued FlagQualification IssuedEnrolment > Details > Admin > Qualification Issued

Enrolment > Details > Admin > Statement Issued
Parchment Issue DateIssue DateProfile > Certificates
Parchment Number NumberProfile > Certificates
Program Supervised Teaching Activity Completion Date Supervised Teaching Activity CompletionEnrolment > Details > State Specific Data
Program Unique Supervised Hours PUSHEnrolment > Details > State Specific Data
Program Status Identifier Program Status Identifier Enrolment > Details > State Specific Data
Program Enrolment IdentifierProgram Enrolment IdentifierEnrolment > Details > State Specific Data
 
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Nick is the author of this solution article.

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