NAT File Guidelines

What are NAT Files?

NAT files are simply a .txt file that is used in AVETMISS reporting. They are categorised according to their data. The NAT files have specific structures defined by National and State governments. While there are differences, the core structure is the same.

The NAT120 file is the most important and is used to control which data is included in all other files (The NAT130 is an exception that is based on completion logic). Hence the NAT120 requirements are the most important file which controls which records are included/excluded and is the best place to start to diagnose NAT file issues. 

 

NAT Files Breakdown

NAT10

The Training Organisation (NAT00010) file provides details of the organisation responsible for administering the information contained in the collection files.

AVETMISS Data Element Field System Field Field Location
Training Organisation Identifier Training Provider Code Administration > Configuration > Preferences > General
Training Organisation Name Training Provider Name Administration > Configuration > Preferences > General
Training Organisation Type Identifier Type Administration > Configuration > Preferences > General
Address First Line Address Administration > Configuration > Profile > Details
Address Second Line Address Administration > Configuration > Profile > Details
Address - Suburb, Locality or Town Address Administration > Configuration > Profile > Details
Postcode Address Administration > Configuration > Profile > Details
State Identifier Address Administration > Configuration > Profile > Details
Contact Name Profile Administration > Configuration > Profile > Contacts
Telephone Number Phone Administration > Configuration > Profile > Details
Facsimile Number Phone Administration > Configuration > Profile > Details
E-mail Address Email Administration > Configuration > Profile > Details

 

 

NAT20

The Training Organisation Delivery Location (NAT00020) file provides information about the geographic location of training activity undertaken by clients during the collection period.

AVETMISS Data Element Field System Field Field Location
Training Organisation Identifier Training Provider Code Administration > Configuration > Preferences > General
Delivery Location Identifier ID Administration > Lookups > Reference Data > Locations > Details
Delivery Location Name Name Administration > Lookups > Reference Data > Locations > Details
Postcode Postcode Administration > Lookups > Reference Data > Locations > Details
State Identifier State identifier Administration > Lookups > Reference Data > State
Address - Suburb, Locality or Town Suburb Administration > Lookups > Reference Data > Locations > Details
Country Identifier  ID Administration > Lookups > Reference Data > Country
Address Building/Property Name  Building/prop. Name Administration > Lookups > Reference Data > Locations > Details
Address Flat/Unit Details  Unit/Flat Number Administration > Lookups > Reference Data > Locations > Details
Address Street Number  Street/lot number Administration > Lookups > Reference Data > Locations > Details
Address Street Name Street name Administration > Lookups > Reference Data > Locations > Details
 
 

NAT30

The Program (Course) (NAT00030) file provides information about programs (Courses) or skill sets that are undertaken and/or completed by clients during the collection period.

AVETMISS Data Element Field System Field Field Location
Program Identifier AVETMISS Code Administration > Curriculum > Program > Details
Program Name Program Administration > Curriculum > Program > Details
Nominal Hours Nominal Hours Administration > Curriculum > Program > Details > Compliance
Program Recognition Identifier Recognition Status Administration > Curriculum > Program > Compliance
Program Level of Education Identifier Qualification Level Administration > Curriculum > Program > Compliance
Program Field of Education Identifier Field of Education Administration > Curriculum > Program > Compliance
ANZSCO (Occupation Type) Identifier ANZSCO Administration > Curriculum > Program > Compliance
VET Flag Accredited (TGA) Administration > Curriculum > Program > Compliance
 
 

NAT60

The Subject (Module/Unit of Competency) (NAT00060) file provides information about subjects (modules and units of competency) that are undertaken and/or completed by clients during the collection period.

AVETMISS Data Element Field System Field Field Location
Subject Identifier Unit Code Administration > Curriculum > Units > Details
Subject Name Unit Name Administration > Curriculum > Units > Details
Subject Field of Education Identifier Field of Education Administration > Curriculum > Units > Compliance
VET Flag VET Flag Administration > Curriculum > Units > Compliance
Nominal Hours Default Nominal Hours Administration > Curriculum > Units > Settings

 

 

NAT80

The Client (NAT00080) file provides information about clients who undertake and/or complete training activities during the collection period. This information is used to monitor client participation patterns and to provide information related to equity issues.

AVETMISS Data Element Field System Field Field Location
Client (Student) Identifier ID Profile > Details
Name for Encryption Surname
First Name(s)
Middle Name(s)
Profile > Details
Highest School Level Completed Identifier School Level Profile > Compliance > AVETMISS > School Details
Gender Gender Profile > Details
Date of Birth Date of Birth Profile > Details
Postcode Post Code Profile > Details > Address
Indigenous Status Identifier Indigenous Status Profile > Compliance > AVETMISS > Background
Language Identifier Main Language Profile > Compliance > AVETMISS > Background
Labour Force Status Identifier Labour Force Status Profile > Compliance > AVETMISS > Background
Country Identifier Country of Birth Profile > Compliance > AVETMISS > Background
Disability Flag Disability Profile > Compliance > AVETMISS > Disability
Prior Educational Achievement Flag Prior Education Profile > Compliance > AVETMISS > Prior Education
At School Flag At School Profile > Compliance > AVETMISS > School Details
Address - Suburb, Locality or Town Suburb Profile > Details > Address
Unique Student Identifier USI Profile > Details > Unique Student Identifier (USI)
State Identifier State Profile > Details > Address
Address Building/Property Name Building/prop. Name Profile > Details > Address
Address Flat/Unit Details Unit/Flat Number Profile > Details > Address
Address Street Number Street/Lot Number Profile > Details > Address
Address Street Name Street Name Profile > Details > Address
Survey Contact Status Survey Contact Status Enrolment > Details > Claims and Funding 
Statistical Area Level 1 Identifier N/A N/A
Statistical Area Level 2 Identifier  N/A N/A
Victorian Student Number (VSN)  Victorian Student Number Enrolment > Details > Claims and Funding > State Specific Data
Client Industry of Employment  Client Industry of Employment Enrolment > Details > Claims and Funding > State Specific Data
Client Occupation Identifier Client Occupation Identifier Enrolment > Details > Claims and Funding > State Specific Data
 
 

NAT85

The Client Postal Details (NAT00085) file provides client mailing address details for the purposes of conducting the Student Outcomes Survey and/or inviting students to participate in Department endorsed projects and/or training provider audits. Use of all student details, including student contact details, is consistent with the Student Enrolment Privacy Notice.

AVETMISS Data Element Field System Field Field Location
Client (Student) Identifier ID Profile > Details
Client Title Title Profile > Details
Client Given Name First Name Profile > Details
Client Family Name (Surname) Surname Profile > Details
Address Building/Property Name Building/prop. Name Profile > Details > Address
Address Flat/Unit Details Unit/Flat Number Profile > Details > Address
Address Street Number Street/Lot Number Profile > Details > Address
Address Street Name Street Name Profile > Details > Address
Address Postal Delivery Box Postal Delivery Box Profile > Details > Address
Address - Suburb, Locality or Town Suburb Profile > Details > Address
Postcode Postcode Profile > Details > Address
State Identifier State Profile > Details > Address
Telephone Number - Home Home Profile > Details > Phone
Telephone Number - Work Work Profile > Details > Phone
Telephone Number - Mobile Mobile Profile > Details > Phone
E-mail Address   Profile > Details > Email
E-mail Address (Alternative)   Profile > Details > Email
 
 

NAT90

The Client Disability (NAT00090) file provides information about the participation of clients who declare a disability, impairment or long-term condition.

AVETMISS Data Element Field System Field Field Location
Client (Student) Identifier ID Profile > Details
Disability Type Identifier Disability Type Profile > Compliance > AVETMISS > Disability
 
 

NAT100

The Client Prior Education Achievement (NAT00100) file provides information about client pathways between VET and other educational sectors.

AVETMISS Data Element Field System Field Field Location
Client (Student) Identifier ID Profile > Details
Prior Educational Achievement Identifier  Yes (Radio Button) Profile > Compliance > AVETMISS > Prior Education
Prior Educational Achievement Recognition Identifier Level Profile > Compliance > AVETMISS > Prior Education
 
 
 

NAT120

The Enrolment (NAT00120) File provides information about training activity undertaken by Learners during the collection period. This information is used to measure training activity and output for the VET sector.

AVETMISS Data Element Field System Field Field Location
Training Organisation Identifier Training Provider Code Administration > Configuration > Preferences > General
Training Organisation Delivery Location Identifier Training Provider Name Administration > Configuration > Preferences > General
Client (Student) Identifier ID Profile > Details
Subject Identifier Unit Code Administration > Curriculum > Units > Details
Program Identifier AVETMISS Code Administration > Curriculum > Program > Details
Activity Start Date Unit Enrolment Start Date Profile > Enrolment > Units
Activity End Date Unit Enrolment End Date Profile > Enrolment > Units
Delivery Mode Identifier Delivery Mode Profile > Enrolment > Details > Claims and Funding 
Outcome Identifier - National Unit Enrolment Outcome Enrolment > units > Outcome
Funding Source Identifier - National Funding Source National Profile > Enrolment > units 
Commencing Program Identifier N/A Calculated Value
Training Contract Identifier TCID Enrolment > Details > Trainee/Apprentice 
Client Identifier - Apprenticeships Client Identifier Profile > Compliance > AVETMISS
Study Reason Identifier Study Reason Enrolment > Details > Course Details
VET in Schools Flag VETiS (tick box) Enrolment > Details > Course Details
Specific Funding (Specific Program) Identifier Specific Program Identifier Enrolment > Details > Claims and Funding > State Specific Data 
School Type Identifier N/A N/A
Outcome Identifier - Training Organisation Outcome Enrolment > units > Outcome
Funding Source Identifier - State Training Authority Funding Source State Enrolment > units 
Client Tuition Fee Fees Enrolment > Units > Advanced
Fee Exemption/Concession Type Identifier Fee Exemption State Enrolment > Details > Claims and Funding 
Purchasing Contract Identifier Code Contract
Purchasing Contract Schedule Identifier N/A N/A
Hours Attended Delivered Hours Profile > Enrolment > Units
Associated Program Identifier Associated Course ID Enrolment > Details > Claims and Funding > State Specific Data 
Scheduled Hours Default Nominal Hours Curriculum > Units > Settings
Predominant Delivery Mode  Predominant Delivery Mode Enrolment > Units 
Eligibility Exemption Indicator  Eligibility Exemption Indicator Enrolment > Details > Claims and Funding 
VET Student Loans (Income Contingent Loan) Indicator  Vet Student Loan Enrolment > Details > VFH / VSL
Industry Code (ANZSIC)  No Longer Reported  
Subject Enrolment Identifier  Enrolment ID + Unit Code Profile + Unit
Client Fees - Other  Fees Enrolment > Units > Advanced
Delivery Provider ABN  ABN Administration > Preferences > Provider Details > [Linked Party Record]  > Identification
Funding Eligibility Key  Funding Eligibility Key Enrolment > Details > Claims and Funding > State Specific Data 
Program Enrolment Identifier  Program Enrolment Identifier Enrolment > Details > Claims and Funding > State Specific Data 
Workplace ABN Workplace ABN Enrolment > Details > Claims and Funding > State Specific Data 
 

NAT130

The Program (Qualification) Completed (NAT00130) file provides information about clients completing the requirements of qualifications. This information is used to measure the success of VET sector outcomes.

AVETMISS Data Element Field System Field Field Location
Training Organisation Identifier Training Provider Code Preferences > General
Program Identifier AVETMISS Code Administration > Curriculum > Program > Details
Client (Student) Identifier ID Profile > Details
Date Program Completed End Date Enrolment > Details
Issued Flag Qualification Issued Enrolment > Details > Admin > Qualification Issued

Enrolment > Details > Admin > Statement Issued
Parchment Issue Date Issue Date Profile > Certificates
Parchment Number  Number Profile > Certificates
Program Supervised Teaching Activity Completion Date  Supervised Teaching Activity Completion Enrolment > Details > State Specific Data
Program Unique Supervised Hours  PUSH Enrolment > Details > State Specific Data
Program Status Identifier  Program Status Identifier  Enrolment > Details > State Specific Data
Program Enrolment Identifier Program Enrolment Identifier Enrolment > Details > State Specific Data
 
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Nick is the author of this solution article.

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