TCSI PIR (Provider Information Request) Export Process

The option to perform a TCSI PIR (Provider Information Request) is available within your system, by utilising a unique export process.


TABLE OF CONTENTS


Performing a TCSI PIR Export

To perform a TCSI PIR (Provider Information Request) extract, go to the Administration → Funding → TCSI Reporting menu:

Note: Access to this menu option requires the TCSI feature flag to be enabled, and the logged-in user’s role to have the TCSI right enabled.

This will open the TCSI Reports list page:

Press the [+] New Report button:

On the next screen, select the Education Type of PIR:

The Date range will default to:

  • The full year last year if the current date is June or earlier, or
  • The full year this year if the current date is July or later
Note: The Date range can be modified if required.

Only records that are related to at least one enrolled unit of study with a Census Date in the date range are reported.

Press Next.

The system will indicate how many records of each packet will be reported:

Pressing Create will perform the extract in a background batch.

You can wait for the extract to complete and download the ZIP file from that screen, or return to the TCSI Reports list page later to check on the batch and download the results.

PIR exports are listed on the TCSI Reports list page with a Type of TCSI PIR Report:



PIR File Details

The below table indicates which files are included in a PIR export, as well as the criteria used to determine which records are to be reported.

File

Main Record Type

Criteria

Course of Study

Program

Program belongs to the currently-selected provider (RTO)

Program has Fee-Help ticked on Compliance tab

Program has at least one enrolment with Fee-Help ticked on Higher Ed tab, in a Course with Report ticked, containing at least one enrolled unit of study with a Census Date in the report date range.

Course

Program

Program belongs to the currently-selected provider (RTO)

Program has Fee-Help ticked on Compliance tab

Program has at least one enrolment with Fee-Help ticked on Higher Ed tab, in a Course with Report ticked, containing at least one enrolled unit of study with a Census Date in the report date range.

Campus

Program Location

Program Location’s Program belongs to the currently-selected provider (RTO)

Program Location’s Program has Fee-Help ticked on Compliance tab

Program Location’s Location has Fee-Help ticked

There is at least one enrolment for the Program Location’s Program and Location, with Fee-Help ticked on Higher Ed tab, in a Course with Report ticked, containing at least one enrolled unit of study with a Census Date in the report date range.

Course on Campus

Program Location

Program Location’s Program belongs to the currently-selected provider (RTO)

Program Location’s Program has Fee-Help ticked on Compliance tab

Program Location’s Location has Fee-Help ticked

There is at least one enrolment for the Program Location’s Program and Location, with Fee-Help ticked on Higher Ed tab, in a Course with Report ticked, containing at least one enrolled unit of study with a Census Date in the report date range.

Student

Party

Party belongs to the currently-selected provider (RTO)

Party has at least one enrolment with Fee-Help ticked on Higher Ed tab, in a Course with Report ticked, in a Program with Fee-Help ticked on Compliance tab, containing at least one enrolled unit of study with a Census Date in the report date range.

Course Admission

Enrolment

Enrolment belongs to the currently-selected provider (RTO)

Enrolment has Fee-Help ticked on Higher Ed tab

Enrolment has Higher Degree by Research unticked on Higher Ed tab

Enrolment is in a Course with Report ticked, in a Program with Fee-Help ticked on Compliance tab

Enrolment contains at least one enrolled unit of study with a Census Date in the report date range.

Course Admission HDR

Enrolment

Enrolment belongs to the currently-selected provider (RTO)

Enrolment has Fee-Help ticked on Higher Ed tab

Enrolment has Higher Degree by Research unticked on Higher Ed tab

Enrolment is in a Course with Report ticked, in a Program with Fee-Help ticked on Compliance tab

Enrolment contains at least one enrolled unit of study with a Census Date in the report date range.

Unit Enrolment

Enrolled Unit of Study

Enrolled unit of study belongs to the currently-selected provider (RTO)

Enrolled unit of study has a Census Date in the report date range

Enrolled unit of study belongs to an enrolment with Fee-Help ticked on Higher Ed tab, in a Course with Report ticked, in a Program with Fee-Help ticked on Compliance tab

Please Note

These reporting requirements are derived from the TCSI Support Centre.
For the full Provider Information Request 2022 file templates, see: https://www.tcsisupport.gov.au/support/provider-information-request-2022-file-templates
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