Process: Creating a Payment for an Invoice

Payments are items that represent amounts of money paid towards invoices. In this article, we will go over the process of creating a payment against an invoice.

TABLE OF CONTENTS

• Finding the Party with the Invoice
• Payment Fields
  
  

Finding the Party with the Invoice

To issue a payment towards an invoice, you will need to find the party profile that the invoice is attached to. To do this, go to the search bar at the top right of the page and type in the name of the party profile (Party ID will also work).

On the left side of the party profile page, click on Payments under the Finance menu.

This page will display any payments that have been made against invoices. Click on the New button to create a new one.

Payment Fields

The New Payment page will contain two distinct sections, the Payment section and the Invoices section. 

In the Payment section, you can enter the required details for the payment:

• Account Credit: If the person has any existing credit on their account, the amount will be displayed here.
• Payment Date: This will default to the date that you’re creating the payment, but it can be changed if desired.
• Type: The type of payment that you are creating (Regular Payment, Refund, Debt Write Off, etc).
• Source: Where the money for the payment came from (Cash, Credit Card, Cheque, etc).
• Amount: The total amount of outstanding balance on the invoice.
• Reference: If you have a reference code that can be entered for the payment, it can be entered into this field.
• Location: The location where the payment was made.
• Description:  A text box that allows you to write notes for the payment.

In the Invoices section, there will be a list of every invoice issued against the party profile.

You can select the invoice that the payment will be created for by clicking on the Radio button next to the desired invoice. 

Under the selected invoice, the Line Items for the invoice will be listed. You can change the amount being paid towards each item before finalising the payment.

Once you have entered all of the necessary details, click on the Create button.

You have now created a Payment for an Invoice.