Release 2023.02

Release 2023.02  

Should you have any questions about the latest release, please contact your Client Success Manager or Customer Support via our support centre.  

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Key Changes: 

Planned Release Dates 

Improved 

New Certificate Rule 

We have added a new rule called “Enrolment met delivery rule & USI Verified, including Exemption Codes" that can be used for controlling when certificates are created. This rule is better suited than the existing rule “All Units Completed & USI Verified, including Exemption Codes" which will only trigger when ALL units are completed. The new rule “Enrolment met delivery rule & USI Verified, including Exemption Codes" is better in scenarios where: 

• A duplicate unit exists on the enrolment (a withdrawn/failed attempt, and a 2nd completed attempt)
• A student switches from one elective unit to another after the first has been reported.

Display Nominal Hours

We have reintroduced displaying the Unit Nominal; Hours on the Enrolment->Edit Units and Add Enrolment Wizards → Outcomes (advanced) pages so that a Units Nominal Hours will be displayed to the user in the label of the Scheduled Hours field. 

Course Student List - USI 

Users can now Verify, create and edit USI details from the course student list. 

Search by Payment ID 

We have added the ability to search via Payment ID on the Finance Hub → Payments page 

Bulk Unit Grading – Ignore Pre-requisites 

We have updated the Course → Bulk Unit Grading page to allow outcomes to be set when they have been configured to “Ignore Pre-requisites” (i.e. when the unit pre-requisite has not been completed). 

Removal of all Print buttons 

All “print” buttons have been removed from the system. This has been done to declutter the pages as these print buttons in the system were just calling the native browser print functionality. If you would like to print a page, the equivalent can be achieved through your browser by pressing CTRL+P on Windows or CMD+P on a Mac. 

ECAF Manager – Last Run Indicator 

The eCAF Manager now has an indicator in the top right corner to show when the eCAF integration background job was last run. 

New System Rights – Credit Notes 

We have added new system rights for Credit Notes. There is one for New/Create and another for Approve/Reject. Previously the permissions for these actions were only available to limited 4 Administrator roles and was not configurable beyond those. 

Invoice Extract Permission 

We have updated the setup: invoice_extract|run_invoice_extract permission, so when denied against a Role, the Sales → Finance Hub → Reports → Invoice Extract menu and page will not be accessible. 

Invoice Creation Permission 

We have updated the setup: invoice_creation permission, so when denied against a Role, the Administration → Finance → Invoice Creation menu and page will not be accessible. 

Smart Fees Library – Bulk Actions 

We added the ability to select all Smart Fee records for bulk actions on the Smart Fee Library items page 

Claims Report – South Australia ATIS 

The ATIS claim report for South Australia has been removed. No new contracts can use the “SA ATIS” option for their claim programs and any existing contracts will no longer create a claims schedule. 

Moodle 2021 Integration - Username 

For the Moodle 2021 integration, users can now choose the default Moodle username to be the JR Plus party identifier or the JR Plus party email. 

Email from Party Applications

We have addressed an issue preventing generation of emails from the Party Application page. We also moved the email feature to the bulk menu for consistency with other parts of the system. 

Forgot your Password

We have improved the Forgot Password Process to behave the same regardless of whether an account exists. This is a security improvement designed to prevent an attacker being able to confirm if an account exists in any given database. 

Session Timeout 

Default session timeout is changing from 60 minutes to 30 minutes as a security improvement. Contact the Support team if you would like a shorter session timeout. 

API Updates 

Course and Party API 

Fixed 

24905 - We have fixed an issue with Smart Fee modifiers in the Enrolment Wizard where the incorrect amount was shown if the modifier was based on a Custom Field and the Payment step was skipped in the wizard. 

26148 - We have fixed an issue where Payment Plan description text was not visible after creating the Payment Plan. 

26222 - We have fixed an issue that could cause an unexpected error on the Enrolment Wizard if elective stream requirements were changed on the Program. 

26872 - We have fixed a display issue for the Amount suggestion on the Smart Fees Invoicing page which could occur if the nominal hours for a unit was 0. 

27273 - We have fixed an Automatic SmartFees issue where Smart Fees were sometimes not suggesting correctly when they have a Unit category and an enrolment had units with different Funding Source National values or Location values. 

27216 - We have fixed an Automatic SmartFees issue where Smart Fees were sometimes not suggesting correctly when they were linked to “Apprentice” or “Trainee” enrolment types. 

26505 – We have fixed an issue where a delivery rule error was being displayed incorrectly when adding Units of Study and the associated Units were enough to satisfy the delivery rule.