Education Session: VIC Reporting


This article highlights what is covered during the Victorian Reporting Education Session. Additional resources relevant to the session are included, as well as action items that will help you implement the required steps for your VIC reporting. This session is designed to follow all Level 1 Onboarding Education Sessions. Please refer to  these  sessions before proceeding with reporting. 

 Document Resource

A PDF workbook that represents the learning items from this presentation is available to download:

  Topics Covered 

  1. State funding source

  2. Contracts

  3. Delivery provider

  4. Nominal hours

  5. Finance

  6. Enrolment

  7. Hours attended

  8. Traineeship/Apprenticeship

  9. Training Plans

  10. Claims reports

  11. Claim payment import

  12. Funding report

  13. VSN importer

  Session Recording 


  Completing This Session 

If you wish to complete this session, you can: 

  • Register for a free upcoming webinar [not currently available]

  • Book a paid one-one-one session [not yet available]

  Session Resources 

To complete this session within your SMS, you will require the following resources. Please be mindful that the session is designed to be performed after all Level 1 Onboarding Education has been completed.

 Physical Resources 
1Access to your SMS, including username and password
2Funding contract information
 SMS Setup 
3SMS configured according to Level 1 Education Series
4Some student data in the SMS that can be used for reporting
5Locations set for VIC
 Prerequisite Knowledge and Understanding 
5  Level 1 Education Series  
6Your reporting requirements

  Session Outcomes/Action Items 

Following the session, we recommend you follow the list of action items presented at the end of the session (see list below). These action items will help you enact the steps presented in the session within your own SMS. 

  • Update/add additional funding sources if required

  • Setup all required funding contracts 

  • Update Nominal hours

  • Setup finance information for reporting

  • Link funding contracts to a Course

  • Enrol a student and enter funding details

  • Create trainee/apprentice enrolments if required 

  • Run a claims report and review the data

  • Validate your data with the reporting body

  • Review claims payment import

  Additional Resources 

The following resources provide additional support and information relating to this session:

Gemma is the author of this solution article.

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