The Audit Trail feature provides an in-depth look into the changes made within our system. Each "entity" represents a specific category of data or functionality that can be tracked and audited. Let's delve into the various entities available in the Audit Trail and understand their significance.
TABLE OF CONTENTS
- Academic Hold Records:
- Course:
- Course Application:
- Employment:
- Event:
- Event Attendance:
- Invoice:
- Note:
- Note Check List Item:
- Outcome Type Configuration:
- Party:
- Party AVETMISS:
- Party Address:
- Party CRICOS:
- Party Identification:
- Party Payment Plan:
- Party Phone/Email:
- Party Property:
- Party TCSI:
- Party Tag:
- Payment:
- Prospect:
- Scope Course:
- Scope Element:
- Scope Unit:
- Scope Unit of Study:
- Smart Fee Modifiers:
- Smart Fees Library:
- Student:
- Student Element Status:
- Student Smart Fee:
- Student TCSI:
- Student Traineeship:
- Student Unit Status:
- Student Unit of Study:
- Task Template:
- Training Provider Preferences:
Academic Hold Records:
These records pertain to Academic Holds that can be placed on a Party Profile. Academic Holds are used to restrict certain actions or privileges for a student or party, often due to outstanding issues like overdue fees or incomplete requirements.
Course:
This entity encompasses the courses offered within our system. Changes related to course details, curriculum, and associated information are tracked here.
Additional Filters:
- Course
- Program
Course Application:
Tracks Course Applications submitted by students through a course application form.
Additional Filters:
- Party ID
- Application ID
- Offer ID
- Enrolment ID
- Course
- Program
Employment:
Displays employment information for students. It provides insights into a student's employer details and any changes made to them.
Additional Filters:
- Party
- Company
Event:
Tracks changes related to events within the system. Events can include anything from workshops and seminars to important dates and deadlines.
Additional Filters:
- Party
- Course
- Timetable
- Holiday Calendar
- Event
Event Attendance:
This entity monitors student attendance at events. It provides information about student participation in various events, helping to keep track of engagement.
Additional Filters:
- Party
- Course
- Event
Invoice:
Tracks the creation of invoices within the system. It's a valuable entity for managing financial transactions and ensuring accurate billing.
Additional Filters:
- Party
Note:
Monitors file notes that have been created within the system. It can help you keep tabs on important communications and interactions.
Additional Filters:
- Party
- Course
- Program
- UnitScope
- UnitofStudy
Note Check List Item:
Tracks file note checklists created in the system. Checklists often serve as task lists or to-do items within file notes.
Additional Filters:
- Party
- Course
- Program
- UnitScope
- UnitofStudy
Outcome Type Configuration:
Focuses on Outcome Types configured within the system. These can be accessed from Administration → Configuration → Outcome Types.
Additional Filters:
- Outcome Type ID
Party:
Provides insights into basic details about party profiles, such as names, dates of birth, and other essential information.
Additional Filters:
- Party
Party AVETMISS:
Monitors AVETMISS fields under party profiles. AVETMISS (Australian Vocational Education and Training Management Information Statistical Standard) pertains to data collected for reporting purposes in the Australian education sector.
Additional Filters:
- Party
Party Address:
Tracks changes made to the address details associated with a party profile.
Additional Filters:
- Party
Party CRICOS:
Monitors CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students) details for international students. CRICOS registration is essential for offering courses to international students in Australia.
Additional Filters:
- Party
Party Identification:
Tracks entries of identification against party profiles. This is typically used to keep track of proof of identity items such as a Driver's License or Passport.
Additional Filters:
- Party
Party Payment Plan:
If payment plans are enabled, this entity tracks payment plans associated with party profiles.
Additional Filters:
- Party ID
- Invoice Number
Party Phone/Email:
Monitors contact details like phone numbers and email addresses for party profiles.
Additional Filters:
- Party
Party Property:
Tracks properties that have been assigned to party profiles. These properties could be additional attributes or labels.
Additional Filters:
- Party
Party TCSI:
Tracks updates made to TCSI (Tertiary Collection of Student Information) reportable fields on party profiles.
Additional Filters:
- Party
Party Tag:
Monitors tags that have been assigned to party profiles. Tags often help categorize and organize party profiles.
Additional Filters:
- Party
Payment:
Tracks payments created within the system. It's essential for financial record-keeping and reconciliation.
Additional Filters:
- Party
Prospect:
Monitors prospects that have been created in the system. Prospects are potential students or clients.
Additional Filters:
- Enrolment ID
Scope Course:
Tracks changes made to Programs within the system.
Additional Filters:
- Program
Scope Element:
Monitors changes related to elements used within Programs. Elements could refer to specific modules, units, or components of a course.
Additional Filters:
- UnitScopeElement
Scope Unit:
Tracks changes to individual units in the curriculum. Units are the building blocks of courses.
Additional Filters:
- UnitScope
Scope Unit of Study:
Monitors changes to Units of Study or subjects. It's particularly relevant for courses that are divided into discrete study units.
Additional Filters:
- UnitOfStudy
Smart Fee Modifiers:
Tracks changes made to Smart Fee modifiers, which are adjustments applied to Smart Fees.
Additional Filters:
- Smart Fee Modifier ID
- Smart Fee Modifier Name
Smart Fees Library:
Monitors changes to Smart Fees stored in the system. Smart Fees are predefined fee structures for specific scenarios.
Additional Filters:
- Smart Fee ID
- Category
- Ledger
- Smart Fee Name
Student:
Provides basic details about a student's enrolment. This includes information about the enrolled party, course, and program.
Additional Filters:
- Party
- Course
- Program
Student Element Status:
Monitors changes made to element status for student enrolments. It's relevant when courses have different components or modules.
Additional Filters:
- Party
- Course
- Program
- UnitScope
- UnitScopeElement
Student Smart Fee:
Tracks changes related to smart fees applied to a student's enrolment.
Additional Filters:
- Party
- Course
- Program
- Smart Fee Name
Student TCSI:
Monitors changes made to enrolment fields that are reported to TCSI.
Additional Filters:
- Party
- Course
- Program
Student Traineeship:
Tracks changes related to traineeships associated with student enrolments.
Additional Filters:
- Party
- Course
- Program
Student Unit Status:
Monitors changes made to a student's units within their enrolment.
Additional Filters:
- Party
- Course
- Program
- UnitScope
Student Unit of Study:
Tracks changes to student Units of Study. Relevant for courses with distinct study units.
Additional Filters:
- Party
- Course
- Program
- UnitOfStudy
Task Template:
Monitors changes to automations and task templates.
Additional Filters:
- Task Template
Training Provider Preferences:
Tracks changes made to preferences on the site. Preferences can be accessed through Administration → Configuration → Preferences.
Additional Filters:
- Training Provider
Each of these entities represents a specific aspect of our system. By understanding and effectively utilizing the Audit Trail, you can gain insights into the changes made across various areas, enhancing transparency and data integrity.