Setting Up A Course To Work Within aNewSpring

Once aNewSpring has been successfully set up, you can link the integration to a course that is being delivered.

  Required: Add A New Course

This process requires that a Course has been created within your system.

TABLE OF CONTENTS


Flagging a Course

You can flag a Course within JR Plus to use the aNewSpring integration.


Start by selecting an existing Course you wish to manage within your system:


On the left, select the Admin heading, and then Integrations:


Click the Settings button under aNewSpring:

This will open the aNewSpring Integration Settings page for this course.



Settings

This first area controls the ability to automatically push information into aNewSpring.

These items include:

  • Enabled: Controls if the integration is active for this course. Toggling this item to 'off' will stop the regular updates of information from aNewSpring to this course
  • Allow Export: Allows data to be sent to aNewSpring, including Course, Staff and Student details
  • Auto push learners: IF set to off, aNewSpring will not automatically export any student as a user – or enrol any student into a course.

For information to update within aNewSpring, it is recommended that these items are set to ON for the integration to function.


aNewSpring Course Mappings

The next section displays information regarding the JR Plus course to be associated with a aNewSpring course.

This area has two specific items, to configure:

  • Course: Using the aNewSpring Link dropdown item you can specify if this JR Plus course is to be linked to an existing aNewSpring Course item, or use Create New to action the creation of a new aNewSpring Course.
  • Subjects/Units: Mapping at the subject/unit level means that this subject/unit has its own aNewSpring course. This allows users to create a single course per subject/unit in aNewSpring which can have their own differing sets of aNewSpring activities that need to be completed for the subject/unit to be marked as continuing/completed.
Note: In most cases, linking at the Course Level should be appropriate. 


Linking to aNewSpring

To clarify on some of the behaviours that occur when using the different aNewSpring linking items, please refer below.

  • When Selecting 'Link Existing' 
    • When selected, this shows existing aNewSpring courses within a searchable list.  
    • This list contains all active aNewSpring courses, allowing you to select which course to link the course/subject/unit to. 
    • aNewSpring Template will be populated by the aNewSpring LMS template list. A user must select which template the course will be based off when creating a new course.
    • The aNewSpring Course list contains all active aNewSpring courses. The user can select which course they wish to link the course/subject/unit to.
  • When Selecting 'Create New'
    • When selected, the aNewSpring course field will allow a text input with the course/subject/units name. This will then be the name of the new course created within aNewSpring.
    • You can either choose to leave the default course name or edit it as you require. 
    • aNewSpring Template will be populated by the aNewSpring LMS template list. A user must select which template the course will be based off when creating a new course.
  • Override Preservability ()
    • Clicking the Override Preservability button will expand an additional section. This allows a user to override the global preservability settings for a specific course in aNewSpring.


Linked Status 

The far right column indicates the status of the course/subject/units status with aNewSpring. 

Icon 

Status 

blobid1.png 

This icon indicates that the entity has not been linked to aNewSpring and no attempt has been made to link 

 blobid2.png

This icon indicates the entity has a successful link to a aNewSpring record. Hovering will display which course. 

 blobid3.png

  

This icon indicates that an error occurred while trying to link the entity to an aNewSpring course. Hovering the icon will show the error message.



Resulting

The Resulting area controls how/when a party record will receive an outcome within JR Plus, based on details retrieved from aNewSpring.

You have the option to select if a student must complete all activities within a aNewSpring course or a specific set of activities before the Unit/Subject receives an outcome.

  • When Selecting 'Course Complete'
    • If selected a student must complete every aNewSpring activity in the linked course. If a student completes part of the course, the unit/subject will be marked with the Commenced outcome set in the resulting section (if configured).
    • If a student completes all of the activities and the Unit/Subject has either a blank outcome or an Updatable outcome the unit/subject will be updated with the Passed outcome 
  • When Selecting 'Activities Complete'
    • If selected, the aNewSpring Activities column will allow you to select all listed gradable activities configured within the aNewSpring Course. You can then select which specific activities need to be completed within the aNewSpring Course for the Unit/Subject to obtain an outcome.
    • If a student completes part of the selected activities, the Unit/Subject will be marked with the Commenced outcome.
    • If a student completes all of the selected activities, and the Unit/Subject has a blank outcome - a Passed outcome will be applied.


Learners

The Learners section allows you to review and distribute Student records to aNewSpring. This process will allow creation of a aNewSpring user account, as well as enrol the party record into the configured aNewSpring course.

Note: An Email is required for any party records processed from this area.


Party data that will be sent to aNewSpring includes:

  • Email (Set as Username)
  • Title
  • Phone Number
  • First Name
  • Middle Name
  • Surname
  • Email
  • Date of Birth


aNewSpring User Creation

When a Student/Staff member is enrolled into an aNewSpring item, a user account will be created for them. They will then receive an email detailing their login information, similar to the following:


Hi John,

An account has been created for you at 'aNewSpring Site' and you have been issued with a new temporary password.

Your current login information is:

Username: person@fake-email.com

Password: password

(You will be required to change your password upon login)

To start using 'aNewSpring Site', login with your credentials.

In most mail programs, this should appear as a blue link which you can click on – if that doesn't work, copy and paste the address into the top of your web browser window.

Cheers from the 'aNewSpring Site' administrator.



Not Enrolled Tab

This tab serves to display all staff and students who are yet to be enrolled in at least one of the linked aNewSpring courses.

Ticking the relevant boxes within this panel can action an attempt to enrol the Staff or Student into the linked Course, Unit of Study or Units referenced in aNewSpring.



Enrolled Tab

This tab displays all Students that have been successfully exported to aNewSpring.

  • Checking the checkbox next to Staff or Students will select all currently linked enrolments for the relevant section and on save unenrol the party from all checked items. 
  • Checking the checkbox next to a parties name will select all courses that this specific party is enrolled in and pressing on save will unenrol the party from all checked items 
  • Clicking on the arrow to the left of the party name will expand the linked courses section.  
  • This section displays all of the courses the party is enrolled in. These are divided into types Course, Units of study, units. 
  • Checking the box next to any of these entities will unenrol the party from just this specific aNewSpring course.


Warning: Once a record has been created in aNewSpring, their details will persist even if they are unenrolled.


A
Ash is the author of this solution article.

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