This article contains all information and resources required for Session 8 of the Onboarding Education training series. In this session, you will learn how to use your SMS to export and report data. The two types of reporting focused on here are national (AVETMISS) reporting and standard reporting (inbuilt reports or data viewing).
A PDF copy of the slides for presentation is available to download:
Figure 1. Session placement in workflow.
Generating National AVETMISS Files
Standard Reports Within the System
Introduction - 00:00
National Reporting Overview - 3:20
Generating National AVETMISS Files - 12:28
Simple Troubleshoot - 19:24
Contacting Support - 22:28
Batch Logs - 25:46
Standard Reporting Overview - 28:08
Standard Reports Within the System - 30:13
Report Builder Overview - 35:15
Building a Report - 44:50
Summary & Action Items - 57:28
Completing This Session
If you wish to complete this session, you can:
Register for a free upcoming webinar
Book a paid one-one-one session [not yet available]
To complete this session, you will require the following resources. Please be mindful that the majority of sessions are more valuable if you have completed the previous sessions in the workflow (see figure 1).
|1||Access to your Student Management System, including URL, username and password|
|2||Access to AVETMISS VALIDATION SOFTWARE (AVS) to validate AVETMISS files https://avs.ncver.edu.au/avs/|
|3||Student data within the system to be used for test reports|
|Prerequisite Knowledge and Understanding|
Session Outcomes/Action Items
Following the session, we recommend you complete the following action items. This will assist in enabling you to set up your Student Management System correctly, as well as prepare you for the next and future training sessions.
Generate your National AVETMISS files and upload them to AVS for validation
Familiarise yourself with Batch Log
Familiarise yourself with the standard list of reports
The following resources provide additional support and information relating to this session.
- RTO fact sheets
- When and How do I Report AVETMISS Data
- How do I know when I need to report?
Reporting frequency depends on your funding agreements. Talk to your Compliance Manager to determine the requirements for your oraganisation.
- What do I need to include when requesting support for AVETMISS reporting?
- A copy of the export details report from AVS
- A copy of the AVETMISS files you submitted by providing a link to the Batch Log that has been generated
- URLs o records you would like us to look into
- What you selected when running the AVETMISS report within the SMS