This article contains a description and walkthrough of the Automated Workflow - Short Course Accredited. A summary of the workflow is provided along with a video to aid you in setting up with workflow in your SMS. This workflow is designed to used in conjunction with Session 5 of the Onboarding Education Series. If you are unsure if this is the correct workflow for you, please see the ReadySMS Automated Workflows article.
Short Course Accredited
In the Short Course: Accredited scenario , the student will select a course from the Training Provider’s website, and apply for it through a link to a short application form.
The student will complete all the mandatory fields and will pay for the course in full via a payment gateway.
Upon submission of the form, their details will pass through to the student management system.
The following will then take place:
A student record will be created for the individual
Their record will be populated with all relevant details from the online Course Form
A confirmation email will be sent to the student
The RTO Administrator can be notified.
The student will automatically be enrolled into the course
A Full AVETMISS form will be sent the student, via an automated process, to capture all extended information, required for reporting
This process is recommended for the following scenarios:
A rolling course intake
Where a fully automated process is preferred, and no revision of applications are required.
Where AVETMISS data is required*
*Certification is contingent on the completion of the AVETMISS form.
The following video walks through the process of setting this process up in your system. This video is to be used in conjunction with the information presented in Session 5.